Benefit Capital takes our privacy obligations seriously and protecting your personal information from misuse, interference, and loss; and from unauthorised access, modification or disclosure is held in high regard.
This Policy is a legal requirement under the Privacy Act 1988 (Privacy Act). By viewing our website(s), signing a Benefit Capital Letter of Engagement, or contract for services, you accept and agree to the collection, use, holding and disclosure of your personal information for the purposes described in this policy.
This Policy covers Benefit Capital, Bessi Graham and The Jasper Blueprint.
‘Personal Information’ is information that can be used to personally identify you. If the information we collect personally identifies you, or can reasonably identify you, Benefit Capital will consider that information to be personal information.
We will only collect information where:
We may collect the following types of personal information:
We collect personal information about you so that we can provide the best possible quality of service. We will only collect personal information which is relevant for the purpose for which it is sought.
We agree to keep confidential all information that is not publicly available and relates to or concerns you, your business affairs, your clients, know-how, intellectual property, or that may, by its nature or content, be considered confidential. We will not disclose your confidential information to any third parties without your permission unless we are legally compelled to do so and will only disclose it to our officers and employees to the extent that it is necessary for providing our services to you.
We may engage third-party contractors to perform services for us which involve the contractor handling personal information we hold (for example, Benefit Capital preferred graphic designer). Where we engage third-party contractors to perform services for us, we prohibit the third-party contractor from using personal information about you except for the specific purpose for which we supply it
The personal information we require to deliver our products and services will be obtained directly from you, except where you have consented to us collecting the personal information from a third party or the law permits us to do so.
We may collect personal information in ways including:
Benefit Capital accepts the personal information you supply to us is true and accurate to the best of your knowledge.
Benefit Capital will protect any personal information that we hold from misuse and loss. We also protect it from unauthorised access, modification and disclosure.
Personal information may be stored either in electronic copy documents or as electronic data in Benefit Capital software or systems (e.g. Microsoft Office applications). Benefit Capital will maintain physical security over our paper and electronic data stores and premises, such as locks and security systems. We also maintain computer and network security; for example, we use firewalls (security measures for the Internet) and other security systems such as user identifiers, strong passwords, and multi-factor authentication to control access to computer systems.
Benefit Capital cannot guarantee that the information you supply will not be intercepted while being transmitted over the internet. Therefore, any personal information or other information which you transmit to us online is transmitted at your own risk.
“Cookies” are a standard method for storing small pieces of data on a web client (i.e. the web browser on your computer). Any web server (including Benefit Capital’s) may:
Benefit Capital may send cookies to your computer while you are accessing the Benefit Capital or BessiGraham.com Internet site.
By using cookies, websites can track information about visitors’ usage of the site, provide customised content, or even the use of password protection. Note that some browsers can be configured to allow cookies to be accessed by servers other than the originating server.Please note that most web browsers can also be configured to notify the user when a cookie is received, allowing you to either accept or reject it.
If you believe that your privacy has been breached, please contact the Business Operations Manager ([email protected]) and provide details of the incident so that Benefit Capital can investigate it.
We will treat your complaint confidentially, investigate it, and aim to ensure that we contact you and resolve the complaint within a reasonable time frame (or at least within the time required by the Act, if applicable).
Benefit Capital commits to monitoring and reviewing any complaints or reported breaches and will ensure they are recorded in the Benefit Capital Incident Register and appropriate action taken. Further, these reports will provide learning and highlight improvements that will inform Benefit Capital’s policy documents. If a breach of this policy has occurred, Benefit Capital will investigate and continually enhance our systems and processes to meet our governance commitments.
Benefit Capital will review this policy every 5 years, or earlier as warranted.
Any reports made in accordance with this policy will be monitored, outcomes recorded, and an incident review will follow to ensure learnings are documented and reflected when reviewing Benefit Capital policy and procedures.
The Benefit Capital CEO is owner of this policy. Policy updates are managed and updated by Benefit Capital’s Business Operations Manager.